Governance & Collaboration Rules

Competition Roles and Corporate Offices Are Verified Separately

A competition project role is a division of work for the relevant event. Corporate office, business-execution authority and representative authority are verified by reference to applicable Japanese law, the current certificate of registered corporate matters, the Federation’s Articles of Association, lawful appointment, and valid resolutions of its General Meeting of Members or Board of Directors. Any external use of a competition role must also state the competition name, event cycle, scope and term, and activity must remain within separately verified authority.

External Collaboration and Commercial Matters Require a Formal Authorisation Document

A competition project role does not itself include authority to negotiate externally, contract, receive or make payments, or give commercial commitments on the Federation’s behalf. Co-sponsorship, joint hosting, sponsor recruitment, contracts, payments, collaboration in the Federation’s name, and any arrangement for a subsequent year or competition require prior confirmation in a formal authorisation document under Rule 13.

An act that has not completed the Federation’s prescribed authorisation procedure is not treated as the Federation’s formal internal approval. Its external legal effect and any resulting responsibility are determined under applicable law, the Articles of Association, valid resolutions, representations concerning authority and the particular facts.

Corporate Authority, the Founder’s Communication Role and Competition Project Roles

The execution of the Federation’s business, decision-making by its corporate bodies, continuing management and external representation are exercised, within their respective authority, by persons authorised under applicable Japanese law, the current certificate of registered corporate matters, the Articles of Association, lawful appointments and valid resolutions of the General Meeting of Members or Board of Directors. This public version and the names of competition roles neither expand nor restrict statutory authority.

The Founder serves as a public communication point for the Federation’s history, mission and international network. The Founder may receive matters and explain or relay policies, notices and information that the Federation has formally confirmed, published or established in a formal written record. The title “Founder” does not itself confer authority for corporate decision-making, management, business execution, external representation, contracts, payments or commitments. If the Founder separately holds a lawful corporate office or a formal authorisation document under Rule 13, authority is exercised solely from that independent source and within its stated scope.

The competition project roles in Rule 01 and the legacy titles in Rule 02 do not, by their names alone, confer authority to manage the Federation, take part in corporate decision-making, execute the Federation’s business, represent it externally or make commitments binding upon it. An office for which registration is legally required is verified against the current certificate of registered corporate matters; business-execution and representative authority are also verified against the Articles, valid resolutions and any other applicable source of authority.

A person who separately holds lawful status as a member, director, Representative Director or other officeholder has rights and authority arising from that status and the valid governance documents. A person authorised under Rule 13 may undertake only the matters expressly stated in the authorisation document; it does not confer corporate office or general management, decision-making or representative authority.

Requirements, Verification and Termination of a Formal Authorisation Document

For the purposes of these Rules, a “formal authorisation document” is a separate paper document or verifiable electronic document created and issued in the Federation’s name by International Judges Federation (Japan).

It states the document number, issue date, authorised person, subject matter, scope of authority, territory or division, period of validity, whether further delegation is permitted, handover requirements on termination, the issuer’s legal capacity, a signature or verifiable electronic signature or the Federation seal applied under a valid procedure, and the official verification channel. Records of issue, amendment, revocation and termination are retained so that authenticity and current status can be verified through the official channel.

One-to-one chats, group chats, text messages, the body of an email, voice messages, telephone calls, an individual’s relay, concepts or personal assurances do not complete the Federation’s prescribed internal authorisation procedure and cannot replace a formal authorisation document. Such a channel may be used to transmit the formal document, but the message itself is not the document described in this Rule. Any other legal effect of a particular communication or transaction is determined under applicable law and the particular facts.

Authorisation is effective only for the matters, scope and period stated in the document. A formal amendment or revocation issued by an authorised person takes effect from the recorded time stated in it. The document does not appoint a director, Representative Director or other corporate officeholder and does not confer general management, decision-making or representative authority.